Central for Behavioral & mental health

A no-show rate nobody has the staff to call ahead on.

Session limits and concurrent reviews, a waitlist of people who need to be seen, and a cancellation rate that is both a revenue problem and a clinical one. Central answers, reminds, rebooks and re-authorises.

Your data stays yours. Encrypted in transit & at rest, no training on your data.

Central for Behavioral & mental health

A no-show rate nobody has the staff to call ahead on.

Session limits and concurrent reviews, a waitlist of people who need to be seen, and a cancellation rate that is both a revenue problem and a clinical one. Central answers, reminds, rebooks and re-authorises.

Your data stays yours. Encrypted in transit & at rest, no training on your data.

YOUR WEEK

We already know where your week goes.

Three things every behavioral & mental health practice we speak to describes, usually in the first ten minutes.

  1. No-shows are the core economic problem

Behavioural health runs among the highest no-show rates in medicine. Every empty slot is someone on the waitlist who did not get seen.

  1. Session authorisations run out quietly

Plans authorise a block of sessions. When the block ends the claim denies, and by then several sessions have been delivered.

  1. Intake is where people fall out

The gap between calling for help and being given an appointment is where most people disappear. If nobody answers the phone, they do not call twice.

A 24-hour expedited review only holds if someone is watching it. Otherwise it quietly becomes a standard 72-hour review and treatment slips a week.

HOW WE WORK IT

The whole chain, not the first link.

Every step says whether an agent or one of our specialists did it. Nothing clinical or contentious is left to software.

01

Every inbound call answered

Including evenings and weekends, which is when people in difficulty actually call.

Benefits Checked

02

Reminders

03

Distress Routed

04

Re-authorisations

05

01

Every inbound call answered

Including evenings and weekends, which is when people in difficulty actually call.

Benefits Checked

02

Reminders

03

Distress Routed

04

Re-authorisations

05

NOMENCLATURE

You will not be explaining behavioral & mental health to us.

Our specialists are trained on your work before they touch it. This is the starting point, not the finished training.

CODES WE ALREADY KNOW

90791 psychiatric diagnostic evaluation

90791 psychiatric diagnostic evaluation

90834 psychotherapy, 45 minutes

90834 psychotherapy, 45 minutes

90837 psychotherapy, 60 minutes

90837 psychotherapy, 60 minutes

90853 group psychotherapy

90853 group psychotherapy

99214 with 90833 add-on

99214 with 90833 add-on

96127 brief emotional assessment

96127 brief emotional assessment

WHERE IT GETS DENIED

Sessions delivered beyond the authorised block

Sessions delivered beyond the authorised block

90837 billed without time documented

90837 billed without time documented

Concurrent review not completed for higher level of care

Concurrent review not completed for higher level of care

Telehealth modifier or place of service wrong

Telehealth modifier or place of service wrong

Treatment plan not updated at review

Treatment plan not updated at review

SYSTEMS YOU PROBABLY RUN

SimplePractice

SimplePractice

Valant

Valant

TherapyNotes

TherapyNotes

Epic

Epic

Availity

Availity

Alma / Headway portals

Alma / Headway portals

PAYER FRICTION WE EXPECT

Session caps per authorisation

Session caps per authorisation

Concurrent review for intensive levels

Concurrent review for intensive levels

Time-based documentation for 90837

Time-based documentation for 90837

Parity disputes

Parity disputes

THE SPLIT

The agent does one half. Our people do the other.

Everything repetitive.
Everything repetitive.

Works payer portals and practice systems directly

Works payer portals and practice systems directly

Calls payers and navigates phone trees

Calls payers and navigates phone trees

Assembles documentation out of the chart

Assembles documentation out of the chart

Recovers when a vendor redesigns a page

Recovers when a vendor redesigns a page

Runs nights, weekends and holidays

Runs nights, weekends and holidays

Everything that needs judgment.

Approves every workflow before it runs

Handles denials, appeals and peer-to-peers

Signs in where a payer demands multi-factor

Takes the call that needs a human voice

Makes the cost conversation, never a bot

Judgment & exceptions

Approves every workflow before it runs

Handles denials, appeals and peer-to-peers

Signs in where a payer demands multi-factor

Takes the call that needs a human voice

Makes the cost conversation, never a bot

Everything that needs judgment.

Approves every workflow before it runs

Handles denials, appeals and peer-to-peers

Signs in where a payer demands multi-factor

Takes the call that needs a human voice

Makes the cost conversation, never a bot

PROOF

Most AI vendors have never worked a denial.

Wing has staffed the back office of 10,000 companies. Central is the agent layer built on top of people who already know what a peer-to-peer is.

Provida Family Medicine

Needed clinic operations streamlined

50% faster admin ops

35% fewer billing errors

25% faster claims

They have a robust platform that makes communicating with our VA incredibly easy. It also helps that they act quickly and are incredibly responsive.

Christine Mulvey

Director of Marketing, charlesgate.com

COMMON QUESTIONS

COMMON QUESTIONS

Questions, before you book.

How do you handle a caller in crisis?

A person takes that call, always. Distress routing is a hard rule in how we configure behavioural health desks — an agent never handles it, and the escalation path is set up before go-live.

Can reminders actually move our no-show rate?

Confirmations and reminders are the mechanism, but the part most practices cannot staff is following up the people who do not respond. That is the work agents absorb.

How quickly can we start?

One call is your whole part of the setup. We watch how the work is done today, build the workflow, and your lead approves every step before anything runs. Typical time to go live is around 48 hours for the first service.

What happens to patient data?

A BAA is signed before a single patient record is touched. Central is SOC 2 certified, HIPAA compliant and ISO 27001, work runs on managed devices with a full audit trail, and credentials stay encrypted and are never shared.

How do you handle a caller in crisis?

A person takes that call, always. Distress routing is a hard rule in how we configure behavioural health desks — an agent never handles it, and the escalation path is set up before go-live.

Can reminders actually move our no-show rate?

Confirmations and reminders are the mechanism, but the part most practices cannot staff is following up the people who do not respond. That is the work agents absorb.

How quickly can we start?

One call is your whole part of the setup. We watch how the work is done today, build the workflow, and your lead approves every step before anything runs. Typical time to go live is around 48 hours for the first service.

What happens to patient data?

A BAA is signed before a single patient record is touched. Central is SOC 2 certified, HIPAA compliant and ISO 27001, work runs on managed devices with a full audit trail, and credentials stay encrypted and are never shared.

GOVERNANCE

Built for PHI, and for audit.

Enterprise healthcare buyers need more than a badge. These are the controls that keep the operating model defensible to compliance, security and your payers.

BAA before access

Executed before any patient data is touched. Pilots run on test accounts until it is in place.

Workflow approval

No workflow runs in production until your named lead has reviewed and approved every step.

Credential protection

Credentials are stored encrypted, used inside controlled sessions and never shared between personnel.

Action history

Every action is attributable to an agent or a named specialist, with a full audit trail.

Controlled access

Managed devices, role-based access and least-privilege scoping to only the systems a workflow needs.

Defined escalation

The conditions under which an agent stops and a person takes over are configured with you, not inferred.

Central Get your hours back.

Tell us the job you cannot keep staffed.

Twenty minutes, no deck. Name it and we will work one in front of you, live, on a test account.

Central Get your hours back.

Tell us the job you cannot keep staffed.

Twenty minutes, no deck. Name it and we will work one in front of you, live, on a test account.